The challenge: 20 people, three texts, and a paper schedule.
For years, Sage Dental Arts built the weekly schedule in a spreadsheet, printed it, and taped it to the break-room fridge. Matthew Belknap — founder and owner — spent most of Sunday afternoon piecing it together, then most of Monday morning fielding texts from technicians and drivers asking when they were on next.
Timecards were on paper too. At the end of each pay period, Matthew would sit at the kitchen table adding up handwritten hours, decoding scratched-out punches, and chasing down the one driver who forgot to write down his afternoon route. If somebody called out sick, finding coverage meant working the phone for an hour.
Finding software built for the people, not just the work.
Matthew had tried a couple of scheduling tools before teamsly. One was built for restaurants and didn't understand drivers on a route. Another was built for big enterprises and took a week to set up. He needed something his CAD techs, ceramists, and pickup drivers could open on their phone and just use.
I wanted one app my whole team could open and instantly see when they work, where they need to be, and what's going on this week. teamsly was the first one that actually felt that simple.
One schedule for the whole team.
With teamsly, Matthew builds the weekly schedule from shift templates — lab benches, pickup & delivery routes, front-office coverage — in about twenty minutes. He publishes it on Sunday night and every employee gets a push notification with their week.
Drivers see their routes and start times. Technicians see their bench shifts. If someone needs to swap, they request it from their phone and Matthew approves it with one tap — no more group-text chains trying to figure out who's covering Friday.
Time clock on the bench, GPS on the road.
Every employee clocks in from their phone when they start the day. The lab is geo-fenced, so technicians can only punch in once they're actually on-site — no more buddy punching, no more rounding errors at the end of the week.
The pickup & delivery drivers are the part Matthew loves most. When a driver starts a route, teamsly tracks their location for the duration of the shift. If a dental office calls asking where their case is, he can see exactly where the van is and give a real ETA in seconds.
- Geo-fenced time clock keeps lab punches honest and accurate to the minute.
- Live GPS on every route means Matthew knows where his drivers are without calling them.
- Forms & audits (end-of-day route checklist, equipment safety checks, monthly bench audits) replaced a stack of clipboards — and the answers are searchable.
Matthew reclaimed roughly a day and a half of admin time every week, and the team's on-time clock-in rate climbed past 99% — the highest the lab has run.
12hrs
reclaimed every week on scheduling & timecards
99.4%
on-time clock-in rate across the team
Chat and announcements keep everyone on the same page.
The team chat replaced a tangled mess of group texts. Drivers, lab techs, and the front office each have their own channels, and direct messages stay inside the app — not on personal phones. When a route gets rerouted or a doctor's office changes their pickup window, the driver hears about it in seconds.
Announcements handle the company-wide stuff: a holiday schedule, a new safety policy, a shout-out for the technician who knocked out a big implant case. Matthew can see who's read the announcement, so he's not wondering whether the message got through.
Forms, audits, and a one-click payroll export.
Drivers fill out an end-of-route form on their phone before they clock out — mileage, vehicle condition, any deliveries that didn't go as planned. Lab technicians complete monthly safety and equipment audits the same way. Everything is timestamped, searchable, and stored against the employee, not a filing cabinet.
Matthew still runs payroll through a separate provider, but the timesheet export from teamsly is one click. Hours, overtime, and PTO are categorized correctly — the days he used to spend reconciling paper timecards at the kitchen table are gone.
I used to spend every Sunday afternoon on the schedule. Now it takes me twenty minutes — and my team actually knows when they're working.
The results, one year in.
- 12 hours a week reclaimed by Matthew — now spent on the floor with his team instead of on paperwork.
- 99.4% on-time clock-in rate across technicians and drivers.
- Zero lost timecards in the last six months — every minute is logged on the phone.
- 3× faster shift coverage when someone calls out, thanks to the team chat and open-shift requests.
What's next for Sage Dental Arts.
With the lab running smoothly, Matthew is expanding the daily pickup & delivery footprint deeper into North Texas — and he's leaning on teamsly's GPS tracking and route scheduling to add drivers without adding chaos. The plan: grow the team another 30% over the next year on the same operating playbook.