Smart Scheduling

Take the Stress Out of Scheduling.

Use our employee scheduling app to track time, manage shifts, and stay on top of labor cost—while keeping your team connected.

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Everything You Need to Manage Your Workforce

Online scheduling, time tracking, messaging and workforce management tools
AI Auto-scheduling
Multi-Schedule Management
Shift Swapping
Time-off Requests
Multi-Location Scheduling
Schedule Templates
Overtime Tracking
Drag-and-drop Scheduling
Mobile Scheduling
Labor Cost Tracking
Availability management
Schedule efficiently

Build Perfect Schedules in Minutes

Manage complex schedules with advanced tools designed to streamline your workflow.

Multi-Schedule Management: Work on multiple schedules simultaneously, schedule by team or department.

Shift Templates & Shift Types: Use predefined shifts, shift types and shift templates to speed up the scheduling process.

Enhanced Shift Management: Set shift reminders, shift notes, shift tasks and schedule by employee availability and preference.

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Seamless Communication

Keep Your Team in the Loop, Anytime, Anywhere

Keep your team informed and up-to-date with instant schedule sharing and real-time notifications.

Instant Updates: Share schedules and updates instantly, with notifications sent directly to your team via the iOS and Android apps or text messages.

Stay Ahead of Overtime: Receive overtime notifications before publishing schedules and get alerts when employees approach overtime or are late for shifts.

Empower Your Team: Allow employees to trade or cover shifts, pick up open shifts, and provide shift feedback—all within the app.

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Time & Availability Management

Effortlessly Track Time Off and Availability

Easily manage time off requests, availability, and schedule adjustments with flexible, real-time tools.

Effortless Tracking: Track and manage employee availability and time off requests with ease, ensuring smooth scheduling at all times.

Flexible Scheduling: Allow employees to cover, trade, or pick up open shifts while setting advance notice requirements for time off requests.

Real-Time Adjustments & Insights: Adjust your schedule on the fly from anywhere, and leverage schedule reporting for valuable insights.

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Open Shift Alerts

Quickly Fill Shifts in an Emergency

Easily cover last-minute shifts by sending targeted alerts and adding incentives to motivate your team.

Emergency Shift Coverage: Send text messages or mobile app notifications to available employees when a shift needs to be covered urgently.

Targeted Alerts with Incentives: Choose employees based on availability, and add incentives like free meals to encourage quick responses.

Mobile Shift Approval: Approve shift covers directly from the mobile app, ensuring smooth operations even in emergencies.

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AI Powered Auto Scheduling

Generate perfectly balanced schedules with AI that understands your team’s real-life patterns.

Auto-import predefined shifts and templates, delivering a complete schedule ready for review.

AI analyzes past weeks to assign coverage, honoring availability, preferences, and compliance rules.

Intelligent rebalancing prevents overtime, redistributing shifts before any slot remains open.

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AI Powered Auto Scheduling

Generate perfectly balanced schedules with AI that understands your team’s real-life patterns.

Auto-import predefined shifts and templates, delivering a complete schedule ready for review.

AI analyzes past weeks to assign coverage, honoring availability, preferences, and compliance rules.

Intelligent rebalancing prevents overtime, redistributing shifts before any slot remains open.

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Ready to transform how you work?

Get started in minutes and see why managers love our all-in-one platform for effortless team coordination.

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Organize Your Schedule

Standardize your shifts once, then reuse them every week to schedule faster with fewer mistakes.

Shift Types

Shift Types are reusable time blocks with preset times and colors, so you can create shifts faster and stay consistent.

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Recurring Shifts

Recurring shifts are the minimum weekly shifts your business requires. These include the role, the time and the amount of each you will need daily.

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Templates

Assign predefined shifts to employees with set schedules, speeding up scheduling and maintaining consistency.

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Building a awesome schedule
shouldn’t be hard

From scheduling shifts to tracking time and communicating with your team, our platform offers all the tools you need to keep your operations running smoothly.
Add Shift Types
Shift Types are a way to group shifts by recurring time. They help to organize your schedule
01.
Define Recurring Shifts
Recurring shifts are the minimum weekly shifts your business requires. These include the role, the time and the amount of each you will need daily.
02.
Assign Shift Templates
Assign predefined shifts to employees with set schedules, speeding up scheduling and maintaining consistency.
03.
Assign Tasks
Import Shifts and apply shift templates to your schedule
04.
Create Schedules
Import Shifts and apply shift templates to your schedule
or
05.
Sarah Thompson, Shift Manager at Greenfield Bistro & Grill
"The communication tools have been a game-changer for us at Greenfield Bistro & Grill. I can instantly send out shift updates, reminders, and announcements to the whole team, and I know when they've seen them. It's made managing shifts and staying in touch with my staff so much easier!"
SARAH THOMPSON
Shift Manager
Greenfield Bistro & Grill
"We've been using teamsly for several months now, and it has truly transformed the way we manage our team’s schedules. The ability to schedule shifts, trade, and pick up shifts has transformed our operations and made it easier for everyone to stay on top of their work."

Sarah Thompson

Manager, Westview Hospital

Scheduling Feature Overview

Scheduling

Build smarter schedules in minutes. Our AI-powered tools handle complex shift patterns, availability conflicts, and multi-location coordination so you can focus on running your business.

AI Auto Scheduling

Let AI build optimized schedules automatically by analyzing availability, skills, and labor costs to create the perfect shift lineup in seconds.

Multiple Schedules

Work on several schedules simultaneously across different locations or departments without switching screens or losing context.

Shift Templates

Create reusable shift templates and types to standardize your scheduling process and build consistent weekly rosters in just a few clicks.

Shift Swaps

Empower employees to cover, trade, and pick up open shifts through the mobile app with manager approval keeping you in control.

Availability Requests

Collect and manage employee availability and time-off requests digitally. See conflicts instantly when building your schedules.

Shift Notes

Attach important notes and instructions to any shift so employees arrive prepared with all the context they need.

Shift Reminders

Automated push notifications and reminders ensure your team never forgets an upcoming shift, reducing no-shows dramatically.

Department Scheduling

Organize schedules by department or team to keep complex operations clean and give department managers focused control.

Autofill Shifts

Quickly fill open shifts with qualified available employees using smart suggestions that consider skills and preferences.

Open Shift Alerts

Automatically notify available employees when shifts open up, allowing them to claim shifts instantly from their phone.

Paid Time Off

Track and manage PTO balances, accruals, and requests in one place. Approved time off automatically blocks scheduling conflicts.

On-Call Shifts

Schedule on-call employees and quickly activate them when needed. Keep backup staff ready without cluttering your main roster.

Drag & Drop

Intuitive drag-and-drop scheduling lets you move, extend, and reassign shifts visually on an interactive calendar view.

Open Shifts

Post unassigned shifts for employees to claim based on their availability. Perfect for busy periods needing flexible coverage.

Mobile Scheduling

Create and edit schedules from anywhere using our mobile app. Make last-minute changes on the go without needing a computer.

Shift Tasks

Assign specific tasks to shifts so employees know exactly what responsibilities they need to complete during their work time.

Shift Forms

Attach custom forms to shifts for employees to complete. Collect data, checklists, or reports as part of shift workflows.

Schedule Filters

Filter schedule views by role, department, employee, or availability to quickly find exactly what you need in large teams.

Job Scheduling

Assign employees to specific jobs or projects alongside regular shifts. Track job-based labor allocation and completion.

Import/Export & Reporting

Get complete visibility into your workforce data. Export hours to payroll, analyze scheduling efficiency, and generate detailed reports that help you make smarter labor decisions.

Import Employees

Bulk import your entire employee roster from CSV or spreadsheets. Get your team set up quickly without manual data entry.

Planned vs Actual

Compare scheduled hours against actual worked hours and pay rates. Export all data directly to your payroll system seamlessly.

Role Summary

View weekly breakdowns of hours by role across your schedule. See at a glance how labor is distributed across positions.

Schedule Summary

Get comprehensive weekly schedule reports showing all employees, their shifts, start and end times, and total hours per day.

Hours Scheduled

Track total scheduled hours per employee and department. Identify over or under-scheduled staff before the week begins.

Compliance

Stay compliant with labor laws automatically. Our system tracks overtime, breaks, and scheduling conflicts to help you avoid costly violations and keep your team protected.

Shift Conflicts

Automatically identify overlapping shifts, availability conflicts, and cross-schedule issues before publishing to prevent problems.

Overtime Calculations

Configure daily and weekly overtime rules with custom pay multipliers. Track approaching overtime thresholds in real-time on the schedule.

Overtime Notifications

Get alerts when employees approach or exceed overtime limits. Set warning thresholds to take action before costs escalate.

Break Management

Configure mandatory paid and unpaid breaks based on hours worked. Track break compliance to stay aligned with labor regulations.

Forms & Audits

Create digital forms and audits for compliance documentation. Ensure processes are followed consistently across all locations.

Planning & Availability

Plan ahead with complete visibility into employee availability. Collect preferences, manage recurring unavailability, and build schedules that work for everyone.

Recurring Unavailability

Set recurring unavailable times for employees. While scheduling is still allowed, managers receive clear warnings to avoid conflicts.

Employee Unavailability

Employees submit unavailability directly from web or mobile apps. Availability data syncs instantly to the scheduling calendar.

Preferred Hours

Collect preferred working hours from your team. Use preferences alongside availability to build schedules that boost morale.

Time Clock Settings

Customize time tracking to match your business needs. Control when and where employees clock in, automate reminders, and enforce policies that keep operations running smoothly.

User Limitations

Control whether employees can clock into unscheduled shifts from the app. Set permissions that match your operational policies.

Geo-fence Clock-ins

Restrict mobile clock-ins to specific GPS locations around your workplace. Ensure employees are on-site when they punch in.

Early Clock-in Prevention

Prevent employees from clocking in more than a set number of minutes before their scheduled shift starts to control labor costs.

Clock-out Reminders

Automatically send push notifications or texts to employees who forget to clock out after their shift ends.

Tip Declaration

Prompt employees to declare cash tips when clocking out. Capture tip data directly in the mobile app for reporting.

Automatic Clock-out

Automatically clock employees out a set number of minutes after their scheduled shift ends if they forget to punch out.

Time Off Policies

Set blackout periods when time-off requests are blocked. Configure advance notice requirements for requesting days off.

Push Notifications

Customize which push notifications employees receive. Control alerts for schedule changes, reminders, and team announcements.

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All-in-One Mobile App for Your Team

Download our employee scheduling mobile app for iOS or Android to manage schedules, track time, and stay in touch with your team—anytime, anywhere.

Team collaboration

Small team? Get full access for free.

Experience all premium features at no cost. Perfect for teams up to 20 employees—100% free, forever.

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Build Smarter Schedules Today!

Take control of your shifts with teamsly’s employee scheduling software and powerful scheduling features.

Multiple Schedules

Schedule by Department

Autofill Shifts

Trade & Cover Shifts

Shift Templates

Overtime Alerts

Shift Reminders

Schedule Reporting

Open Shift Alerts

Emergency Shift Coverage

Multiple Schedules

Schedule by Department

Autofill Shifts

Trade & Cover Shifts

Shift Templates

Overtime Alerts

Shift Reminders

Schedule Reporting

Open Shift Alerts

Emergency Shift Coverage

FAQs

Find quick answers to common questions about our scheduling tools and features.

Can I manage multiple schedules at the same time?

Yes, you can work on multiple schedules simultaneously, organize shifts by department, and use templates to streamline the process.

How can I notify my team when schedules are updated?

You can instantly share schedules and updates via text messages, push notifications, or through the iOS and Android apps. Your team will always be informed.

Can employees trade shifts or pick up open shifts?

Absolutely! Employees can easily trade shifts, pick up open shifts, or cover a shift directly from the mobile app, making scheduling more flexible for your team.

Does the system notify me if an employee is approaching overtime?

Yes, you will receive notifications before publishing a schedule if any employees are at risk of hitting overtime, and you'll get real-time notifications as employees approach overtime during shifts.

How does the Open Shift Alerts feature work?

Managers can send targeted notifications or text messages to available employees to cover an emergency shift. You can also add incentives like free meals to encourage employees to pick up shifts quickly.

How do I track employee availability and time off?

Our system makes it easy to track employee availability and manage time-off requests.  Employees are able to set their own availability and prefered work schedule and with our PTO module you can create unlimited PTO and Paid Sick Leave policies.

Can I adjust schedules on the go?

Yes, you can make schedule adjustments anytime, from anywhere, using the mobile app or desktop version, giving you full flexibility in managing your team.

Is it possible to create custom shift templates for recurring schedules?

Yes, you can create and save shift templates, including recurring schedules, to make the scheduling process faster and more efficient.

FAQs

Yes, you can work on multiple schedules simultaneously, organize shifts by department, and use templates to streamline the process.

You can instantly share schedules and updates via text messages, push notifications, or through the iOS and Android apps. Your team will always be informed.

Absolutely! Employees can easily trade shifts, pick up open shifts, or cover a shift directly from the mobile app, making scheduling more flexible for your team.

Yes, you will receive notifications before publishing a schedule if any employees are at risk of hitting overtime, and you'll get real-time notifications as employees approach overtime during shifts.

Managers can send targeted notifications or text messages to available employees to cover an emergency shift. You can also add incentives like free meals to encourage employees to pick up shifts quickly.

Our system makes it easy to track employee availability and manage time-off requests. Employees are able to set their own availability and preferred work schedule and with our PTO module you can create unlimited PTO and Paid Sick Leave policies.

Yes, you can make schedule adjustments anytime, from anywhere, using the mobile app or desktop version, giving you full flexibility in managing your team.

Yes, you can create and save shift templates, including recurring schedules, to make the scheduling process faster and more efficient.